EditOn – Online Editor with Workflow

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EditOn is an online editor with a full process workflow that serves multiple purposes: enabling authors to write fresh content, allowing copyeditors to edit the content online, importing content from a regular Word document, and many more. All editorial changes can be tracked and recorded at the back end. The peer review feature lets you assign the title/chapter to any number of reviewers who can add comments. On completion of peer review, EditOn automatically consolidates all comments into a single document.

Being a cloud-based solution, EditOn offers the convenience of assigning a complete book or specific chapters to different copyeditors across the globe while tracking the progress of all editing activity. The content stays on the cloud, and security settings can be customized so that it is downloadable only by authorized users.


Features and Benefits

Cloud based—anytime and anywhere

As the application is made available on the cloud, one can access it from anywhere and at any time. The application has an auto-save option within the cloud environment that saves the activity at frequent intervals of time, thus avoiding any loss of data due to loss of Internet connectivity.

Familiar—closely matches MS Word

All formatting features including tracking changes are very similar to MS Word, thus making both authors and editors feel at ease in using the application. EditOn also has a feature of displaying or hiding tracked changes, which can ease and speed up the editing and revision processes.

Track text-change history all through the editing life cycle

Irrespective of the number of rounds of copyediting or review or author revision, the application is designed to track all changes to the text by any user, thus making it simple to identify and track who did what changes to text and when.

Version control

This is a unique feature of EditOn, in that at any point either during the editing stage or postediting, one can retrieve any version of the edited document from the back end. The application is designed with this unique feature so as to enable the administrator or production editor to retrieve a true copy of the document from any point in its editing life cycle.

Role-based access control

Provides access to the document based on roles. The role-based access control enables one to control who should be able to access which document/chapter and at which point of the editing life cycle. This feature provides complete control to the administrator or production editor to track or provide access to every individual associated with the editing life cycle as appropriate.

Assignment Module

The application is designed with two flavors. One approach is that when a copyeditor or reviewer or author logs in using their respective login credentials, they will be able to see which titles or chapters are available for them to work on (through their dashboard or work basket) with the click of a mouse button. The other approach is that the production editor or administrator can assign a title or chapter to any user within the system.

User Module

This module allows one to add any number of copyeditors, reviewers, authors, and so on into the system and to control all users’ accessibility. The administrator can activate or deactivate any user at any point of time with the click of a mouse button.

eMail Alerts

Again, this is very useful feature of this system. One can set up points at which there should be an automatic email alert to all stakeholders. The email alert can be triggered once a title or chapter is assigned or when a title or chapter is claimed for work or when the work is completed, which can be by anyone and at any stage.

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